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《document retention policy - illinois college of optometry：的文件保留政策-伊利諾斯眼科學(xué)院》由會(huì)員上傳分享，免費(fèi)在線閱讀，更多相關(guān)內(nèi)容在行業(yè)資料-天天文庫。
1、BusinessDocumentRetentionPolicyDateIssued:April2009DateRevised:PurposeThepurposeofthispolicyistoinformCollegeemployeesoftherequirementsandresponsibilitiesformanaging,protectinganddisposingofcollegebusinessrecords.Itpertainstothelegality,retention,safeguarding,backingupandfutureaccessibi
2、lityofpaperandelectronicbusinessrecords.TheCollegerecognizesthatelectronicrecords,includingelectronicmessages,aresubjecttofederal,stateandlocallawsandregulationsthatapplytohardcopydocuments.ScopeTherecordretentionpolicysetforthhereinappliestoallemployeesoftheCollegeandappliedtoallrecord
3、sthataremadeorreceivedinthetransactionsofCollegebusiness.Thereareseparatepoliciesforacademicandcourseinformation,research,patientmedicalrecordsandpatientdata,etc.DefinitionsTheterm“electronicrecord”meansanyrecordthatiscreated,receivedmaintainedorstoredonanyCollegecomputingequipmentorsto
4、ragedevice.·Electronicmessages,includingthosecreatedusinge-mail,andotheremergingelectroniccommunicationtechnologies,suchashandhelddevices,voicemail,andinstantmessaging.·Wordprocessingdocumentandspreadsheets·DatabasesTheterm“l(fā)egalcustodian”shallmeanoriginatorofelectronicmessagesorthecrea
5、torofanelectronicdocumentifthatpersonisanemployee;otherwiseitistheemployeetowhomthemessageisaddressedortowhomtheelectronicdocumentissent.Iftherecordistransferred,byagreementorpolicy,toanotherpersonforarchivalpurposesbecomesthelegalcustodian.GeneralRequirementsMaintenanceanddisposalofele
6、ctronicrecords,asdeterminedbytheircontentistheresponsibilityofthelegalcustodianandmustbeincompliancewiththeCollege’sapprovedrecordsretentionanddispositionschedules.FailuretoproperlymaintainelectronicrecordsmayexposetheCollegetolegalrisks.Thedepartmentheadofanserviceunitisresponsiblefore
7、nsuringcompliancewiththeapplicablestateandfederallaws.WhenanemployeeleavesadepartmentortheCollege,thedepartmentheadisresponsiblefordesignatinganewcustodianandensuringthatanyrecordsintheseparatingemployee’spossessionareproperlytransferredtothenewcustodian.The9departmentheadisres
